Belleville Henderson Central School
PTO Meeting Minutes
April 13, 2015

Janelle Hodge - President						Kim Gordinier - Vice President
Lori Redden - Secretary						Kim Gehrke - Treasurer

Members in Attendance:  Stephanie Race, Kris Burger, Kim Gehrke, Deborah Clark, Kim Gordinier, Janelle Hodge & Lori Redden

Meeting Called to Order in the Library @ 6:35pm 

Old Business:

Secretary’s Report:  Minutes from the March meeting were reviewed by all in attendance.  Kim Gehrke made a motion to accept the minutes.  Kim Gordinier seconded the motion.  

Memberships:  Lori reported that we currently have  49 paid members with 12 seniors being represented - 5 currently qualify for a PTO scholarship.
	
Treasurer’s Report:  The current status of the McTeacher/McDonalds fundraiser is still outstanding.  Deborah Clark instructed Kim Gehrke to keep hounding them for the payment as it took her a year and a half to receive her funds from the same activity.  Kim Gerke reviewed the current treasurey report.  Kim Gordinier made a motion to accept the report and Stephanie Race seconded.  

Yearbook PTO Ad:  Kim Gehrke thinks the ad made the publishing deadline but we have not recieved a bill for the ad yet to know for certain.

Fall Fundraiser:  Lori reported that the Order Refund Letters were sent out to those effected by the order except for one because we are unable to locate an address or phone number.  Lori also posted on Facebook and all PTO members by email to see if anyone knew of this individual.  If no response by next meeting, we will void this refund check.  $45.00 money order was cashed and given to Kim Gehrke for deposit.  Lori also opened up the discussion whether we wanted to remain with Meadow Farms for our Fall Fundraiser.  It was agreed by all and Lori will finalize a contract for the Fall.  She is also requesting another copy of their brochure as the first never seemed to make it to the PTO Mailbox.

Kris Kringle:  Lori reported that she made an additional change to the Kris Kringle Page to note no checks over $20.00 would be accepted.  Lori reported that she sent a letter pertraining to the bounced checks requesting payment and was happy to announce we did receive payment in the form of a money order to cover the cost of the bounced checks.  This money order was given to Kim Gehrke for deposit.   A donation letter requesting tools etc for Kris Kringle was drawn up and sent to Central Tractor and Harbor Freight. 

Box Tops/Soup Labels:  Janelle reported that Karen Bertram's Spring submission totalled $130.20 which is very low compared to previous years.  Kim Gordinier is going to send an email to the elementary teachers reminding them to turn the box tops in.  Deborah Clark said that is very helpful is someone comes around and collect them from the their rooms.  Janelle stated that she will have a high schooler perform this task.  Janelle has not had a chance to work on the TOPS reward card program yet.

Mrs. Nortz/Childrens Book Fesitval - Sat. June 6th:  Mrs. Gordinier reported that she hasn't been able to follow-up with Patty before our meeting as she was been out sick.

End-of-Year Awards:  Scott Storey was not present and was unable to give us a report but it was stated that he did send out an email to the elementary students pertaining to this issue.  Deborah Clark stated that she will email her change requests to Mr. Storey.

New Business:   

Donation Letters for Teacher Supplies:  Lori reported that she sent out supply request letters on March 17 requesting supplies for the teachers supply bags for the beginning of the school year.  Requests were sent to Walmart, Kmart, Target and Staples.  Lori reported she had heard  from Target the previous week and picked up a $30.00 gift card to be used towards supplies.  Deborah Clark aslo mentioned a program called Stewarts Match Program.  In January, we would have to visit their website to fill out their application for a donation request.  We could request funds to be used for their supply "goodie" bags.

Deborah Clark Wishlist Request / Wishlist Amounts:  The topic was tabled until next meeting to see how many requests we receive.

PTO Kitchen Request:  We are asked to run the kitchen on Saturday, April 25th from 9 to noon for the Booster Club's Ford Test Drive event, teachers association is selling BBQ chicken, 6th grade science fair and crafts will be held in the gym as well as other activities.  We decided to offer hot dogs, chips and soda as a lunch option.  We are not going to do any baked goods as there will probably be other grades holding bake sales.  Kim Gordinier is going to check on the possibility of us having a bouncy house.

Staff Appreciation Week:  Lori reported that she will email and facebook donation requests the week prior to this event.  Drop-off sign-in sheet will be at the Greeters Desk again this year in order for individuals to get credit for this event.  Deborah Clark suggested we ask Sally Kohl to send an email out to the entire student body asking for donations for this event.  A discussion was brought up about supplying lunch to the elementary teachers again like we did last year.  We agreed to do this on Friday, May 8th starting at 10:30am:  Janelle Hodge will supply Mac n Cheese & bread, Kris Burger will supply Mac n Cheese, Stephane Race will supply Mac n Cheese and Cake, Lori will supply Brownies or some sort of "dessert".

Scholarship Committee Meeting:  Members of this committee will be Janelle Hodge, Lori Redden, Stephanie Race, Kim Gordinier and Kim Gehrke.  Kim Gehrke will excuse herself when it is time to review Conrad's application.  They will meet sometime after the May 15th deadline when copies of the applications have been given to us.

Honors Banquet:  Will be held on Tuesday, May 19th...Kim Gehrke and Janelle Hodge have agreed to hand out the certificates this year.

Belleville Field Days:  Lori Reported that she has been in contact with Jennifer Corron and the fire dept does want us to hold the games again this year.  Lori has ordered the prizes for the duck game and also has dishes for the the dime toss.  Soda should be the only items left to purchase for the ring toss.

Fun Day Ice Cream Booth:  Deborah Clark mentioned that this activity was done a number of years back but she stated that if you contact Stewarts with at least a two week notice and request ice cream enough for 250 students, they will supply all of the ice cream free of charge.  This would be held during the last week of school.  Kim Gordinier is going to contact Mr. Storey and Mindy about this.

Next Meeting:    Mon. May 11 at 6:30pm

Meeting Adjourned:  7:40pm